Increase Efficiency
June 9th, 2009
Specifically, poor email management is likely the greatest time waster around in the average business setting. Consider these suggestions to improve email efficiency:
¬? Turn off the distracting chime when new mail comes in and, instead, set aside specific times to manage email. Dropping everything to answer each email message is very unproductive.
¬? Use a good spam filter with a low ‚Äúfalse-positive‚Äù rate so that spam messages are recognized but real message are not.¬†
¬? Use a short and relevant subject line ‚Äì it is the most important part of your entire message in terms of getting it read by the recipient.
¬? Deal with each email message when you read it. Delete, respond, or tag to deal with it later. Don‚Äôt let email stack up in your Inbox.
¬? File the email messages you decide to keep in sub-folders with the goal of keeping your principal inbox empty. Many people have a long list of message in their inbox, making it a significant time-waster in trying to find old messages.
 
Pay attention to ergonomics (an adjustable chair, the correct keyboard/monitor heights, and use of a telephone headset). This will protect against repetitive stress injury and will make you more efficient as you interact with technology tools.
Try a VoIP (voice over internet) phone if available to you. Not only is it less expensive, you gain computer tracking tools and the ability to receive voice message via email.
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